Project Management

Plan the project

 

• Define the scope of the project in collaboration with the project stakeholders

• Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project

• Determine the resources (time, money, equipment, etc) required to complete the project

• Develop a schedule for project completion that effectively allocates the resources to the activities

• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required

• Determine the objectives and measures upon which the project will be evaluated at its completion

 

Staff the project

 

• Manage project staff according to the established policies and practices of the organization

• Ensure that personnel files are properly maintained and kept confidential

• Ensure that all project personnel receive an appropriate orientation to the organization and the project

• Contract qualified consultants to work on the project as appropriate

 

Implement the project

• Execute the project according to the project plan

• Develop forms and records to document project activities

• Set up files to ensure that all project information is appropriately documented and secured

• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project

• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project

• Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards

 

Control the project

• Write reports on the project for management and for funders

• Communicate with funders as outlined in funding agreements

• Monitor and approve all budgeted project expenditures

• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)

• Manage all project funds according to established accounting policies and procedures

• Ensure that all financial records for the project are up to date

• Prepare financial reports and supporting documentation for funders as outlined in funding agreements

 

Evaluate the project

• Ensure that the project deliverables are on time, within budget and at the required level of quality

• Evaluate the outcomes of the project as established during the planning phase